Guest User Policy

Reservations:
· Available dates can be found on the calendar on the camp website: www.embcamp.org/calendar
· Reservations can be made up to one year in advance.
· Prior to September 1 of the year preceding a reservation date, non-church guest groups may be bumped from their reserved dates if a church group requests to use those dates.
· All group specific requests and/or exceptions must be requested in writing and signed/dated by the Camp Manager to be valid.
· Guest groups must designate a group representative/contact person with their Reservation Agreement.
· EMBC reserves the right to deny the use of its facilities to any group.

Arrival Time:
· Arrival time is after 3 pm. Please do not plan to arrive before this time on the date your rental begins unless a specific exception has been granted in writing by the Camp Manager/designee. Early arrival of members of your group may result in extra day charges.

Upon Arrival:
· The group representative is to check in with the Camp Manager/designee.
· The group representative must initial and sign the Liability Waiver in presence of Camp Manager/designee.
· The chain of communication will be reviewed with the group’s representative. This allows both parties to know who is in charge and who to contact with problems or questions.
· The group's representative(s) is responsible to tour and go over the camp facilities with the Camp Manager/designee to: 1) determine the condition of all facilities, (i.e. noting existing damages); 2) review cleanup requirements before departure; and 3) review rules relating to the use of various recreational activities.

Departure Time:
· Departure time is by 10 am. Groups must have completed cleaning responsibilities, be completely checked out, and off the camp grounds by this time on the last day of their rental contract to avoid extra day charges. Another group is often coming in that same day.

Adjustments to arrival and/or departure times, and advance deliveries:
· Depending on the schedule of other camps or guest groups, arrival and/or departure times may be adjusted. Please request adjustments at least two weeks prior to your group’s rental dates. Such permission must be granted in writing from the Camp Manager/designee.
· Special arrangements for advance delivery of a guest group’s supplies must be arranged with the Camp Manager/designee and approved in writing.
· We will try to be flexible and accommodating to your specific needs.

Liability:
The EMBC Association does not assume responsibility for accidents, injuries, or illness occurring on the camp property. Guest groups are responsible for their own insurance. The Liability Waiver must be signed before a Guest group may use EMBC facilities.

The damage deposit and reservation fee is one payment that must be received with your guest user agreement form before your dates are reserved. Also: reservation fee must be paid each time of use and will be credited on your billing statement barring no damages.

Download, fill in, and send signed Guest User Agreement with a $250 deposit to:

Melissa Raisl-EMBC Treasurer
1475 Road 439
Bloomfield, MT 59315

EMBC Rules:
1. No smoking or vaping in any buildings
2. No alcoholic beverages, illegal drugs, or pornography are allowed on camp grounds.
3. No animals are permitted in any of the buildings. Our preference is that you would leave your pets at home, but exceptions may be made upon request. Your group will be billed for any damages or extra cleanup needed due to your group’s pets.
4. Campfires are only allowed in designated areas, subject to weather/drought conditions, and with the Camp Manager’s/designee’s approval.
5. All vehicles must stay on established roads and in designated parking areas (unless unloading or loading)

Cleanup Responsibilities:
· Cleanup schedules are posted in each building.
· Each guest group is responsible to wash/dry all kitchen towels, etc. used before leaving. Washer/dryers are available in the back of the bath house, in Holzworth Hall, and kitchen.
· Cleaning equipment and supplies are available in each building. Extra supplies are in the Dining Hall.

Equipment Provided:
Dining Hall: first aid kit, cookware, utensils, kitchen towels, toilet paper, cleaning supplies (i.e.,toilet cleaner, bleach, dish soap, ammonia) A walk-in fridge and walk-in freezer are available for use as well as a freezer in Snack Shop.
Cabins: bunk beds, vacuum cleaners, brooms
Recreational: a variety of balls, bats, mini golf clubs, frisbees, archery equipment, safety harnesses and helmets

Swimming Pool:
The pool is maintained by the Camp Manager/designee. Please do not add any chemicals to the water. The pool area is to remain locked and will be opened only upon arrangement with the Camp Manager/designee.

Telephone:
Cell service is limited. The best signal is available on the hill by the campfire pit. Long distance calls may be made on the kitchen phone by a using calling card or if placing a collect call.

Internet:
Wi-fi is available. Upon request, Camp Manager/designee will give password to guest group representative.

What your group is responsible for:
Guest groups are responsible to provide their own food, bedding, snack shop supplies, and craft items. If soda premix is wanted for use in the Snack Shoppe, your rental group needs to contact Pepsi or Coke and make arrangements. Phone numbers are on available below at “Common Questions”. The soda vendors will bill the rental group directly if product is used.